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Welcome to the Meeting Notices Internet Site

The Open Meeting Act requires all meetings of public bodies to be preceded by advance public notice specifying the time and place of each such meeting.  A public body is defined as governing bodies of municipalities, boards of county commissioners, boards of public and higher education, and all boards, bureaus, commissions, agencies, trusteeships, authorities, councils, committees, public trusts, task forces or study groups supported in whole or in part by public funds or entrusted with the expending of public funds, or administering public property, and shall include all committees or subcommittees of any public body [25 O.S., § 304].  The record keeper of these notices depends on the type of public body. The Secretary of State is the record keeper for all state public bodies.  Pursuant to the Open Meeting Act, state public bodies are required to send meeting notices to the Secretary of State for the following:

Regularly Scheduled Meetings - Written notice must be provided by December 15 of each calendar year of the date, time and place of the regularly scheduled meetings for the following calendar year.  If any change is to be made to the date, time or place of regularly scheduled meetings, notice must be given not less then ten (10) days prior to the implementation of such change.

Special Meetings – Notice of special meetings must be given in writing, in person, or by telephonic means at least forty-eight (48) hours prior to said meetings.

The Act does NOT require notification to the Secretary of State of emergency, continued, or reconvened meetings.

Meeting agendas are not filed with the Secretary of State’s Office.  Public bodies must display public notice of regularly scheduled and special meetings at least twenty-four (24) hours prior to the meeting, excluding Saturdays, Sundays, and legally declared holidays by the State of Oklahoma. The notice must be posted in prominent public view at the principal office of the public body or at the location of the meeting if no office exists.  The notice must include the date, time, place, and agenda. 

Questions regarding Public Meeting Notices should be directed to (405) 521-4911.